What personal information do we collect during the recruitment process?

Most personal information we collect about you is information you directly provide to us, including the information contained in your application or during the recruitment process. We may also collect personal information about you from third parties, such as recruiters or your professional and personal referees. Such personal information may include, for example, your contact details (such as your name, telephone number and email address) and information about your qualifications and experience (such as the information included in your application form and CV).

We may also collect sensitive personal information about you – but only where this is strictly necessary to assess your suitability for the role you have applied for. For example, we may collect:

  • records of criminal convictions in order to perform security background checks if you are successful with your application;
  • vaccination status
  • information about your age, gender, languages spoken, or whether you identify as Aboriginal or Torres Strait Islander in order to understand our organisational composition to support our efforts in becoming a more diverse and inclusive workplace – but only where you provide this information voluntarily and provide consent for us to process this information.

If we cannot collect your personal information relevant to your application, unfortunately we will not be able to assess your application. If you provide personal information to us about another person (for example, your referee you should inform them that they may be contacted by Justice Connect to provide a reference), you should have their prior consent to do so.

In completing your application, you consent and agree to the provision, collection, storage and use of your personal information in accordance with this privacy collection statement and warrant that all information provided is correct, accurate, and not misleading or deceptive.

How do we collect personal information during the recruitment process?

In most cases, we collect personal information directly from you. We may also collect personal information about you from third parties such as referees, online recruitment, and talent marketplace platforms or service providers that conduct pre-employment screening and assessment during the recruitment process.

How do we use personal information during the recruitment process?

The personal information we collect will only be used for the purpose of recruitment and assessing your suitability for employment or engagement. These purposes include:

  • Assessing you for a position with Justice Connect;
  • Contacting you about recruitment procedures and conducting interviews;
  • Assessing whether you are suitable to progress to each stage of the recruitment process;
  • Identity verification and police checks;
  • Personal and professional reference checks with third parties (with your consent);
  • Storing your information for future job opportunities; and
    contacting you regarding your current application, or about other suitable job opportunities in the future.

Who do we provide your personal information to during the recruitment process?

Your personal information (including sensitive information) will be accessible to employees of Justice Connect who are involved in the recruitment process, and may be shared with third parties as part of the recruitment process, including:

  • Your referees (or the organisations they represent);
  • Third party service providers who supply services to Justice Connect to manage your online application or conduct criminal checks, interviews and assessments, reference checks, or other pre-employment tests or screening processes;
  • Law enforcement agencies to verify whether you have a criminal record;
  • Educational or vocational organisations to verify your qualifications; or
  • Our related entities such as service providers you may be working with.

These third parties may collect, hold, use, and disclose personal information in the provision of recruitment services to Justice Connect, but are also bound by confidentiality and privacy obligations.

Your personal information will also be shared with the online recruitment and talent marketplace platform ‘LiveHire’ as made available through livehire.com and any associated URL (‘LiveHire’). LiveHire will use your personal information to connect you with Justice Connect for current and future job opportunities and talent pooling purposes. If you complete a full profile yourself, LiveHire will also use your personal information to connect you with other companies you choose to connect with for the same purpose. View LiveHire’s Privacy Policy.

Do we disclose your personal information outside Australia during the recruitment process?

Unless you direct us to do so (for example, by confirming foreign qualifications or contacting a referee located abroad), we do not routinely disclose personal information outside Australia other than to our offshore information technology service providers.

How do we manage your personal information during the recruitment process?

Please refer to Justice Connect’s Privacy Policy for more information on how we hold and handle your personal information, including how you can:

  • Make a request to access or correct your personal information;
  • Make an enquiry or complaint.